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How to Run More Effective Staff Meetings

By October 25, 2017 No Comments

effective staff meetingsThe average staff meeting starts out with the best intentions. It’s a chance to check in with employees, brainstorm new ideas. You can provide status updates for projects and tasks.

But most employers and employees know that staff meetings can go awry. They can become a waste of valuable time.

If that situation sounds familiar, it may be time for you to reevaluate how your staff meetings are scheduled and organized. You want them to be a productive use of your staff’s time and resources. There are several ways to make that happen.

If you’re ready to start scheduling effective staff meetings that your employees will look forward to and your company will benefit from, read on.

1. For More Effective Staff Meetings, Have a Conversation, Don’t Deliver a Monologue

Too often, staff meetings can become a forum for leadership to talk about their plans and ideas. It’s important to share updates and relevant news with staff, but effective staff meetings should also encourage valuable communication between employees of any level.

During meetings, encourage staff to speak up and share their thoughts on a new project or opportunity.

Create a space where they feel supported to make suggests or provide constructive criticism. Rather than delivering a speech or reading through a list of agenda items, try to take on the role of moderator.

Encouraging active and open conversation will help you to gain your employees’ trust. It’s also how the best ideas typically happen.

2. Keep Minutes And Distribute Them To Everyone

If someone has a great idea or brings up a valuable point during a meeting, you don’t want it to get lost in the shuffle or forgotten once the meeting ends.

Keeping detailed notes of a meeting may seem like busy work, but the record of what was said and agreed upon can have significant value.

Prior to a meeting beginning, make sure one person has agreed to take detailed notes. That doesn’t have to mean writing down every word anyone says, but meeting minutes should capture the main point covered, any new ideas proposed and any action items that come out of the meeting.

Once the meeting has ended, make sure the notes are distributed to all those who attended. Meeting minutes are also helpful for getting anyone who might have missed the meeting back up to speed.

3. Schedule Your Meetings Efficiently

Part of the reason employees typically dislike staff meetings has to do with when the meeting is scheduled.

The last thing anyone wants to do in the middle of a productive working session is drop everything to go to a meeting, but scheduling meetings at a time that works for everyone can be difficult.

Delegating tedious scheduling tasks to an AI-powered personal assistant saves someone from the difficult job of navigating calendars to find a suitable time for a meeting.

Ready to Start Running Effective Staff Meetings?

Using an AI-powered personal assistant makes it easier to schedule well-timed meetings that your employees will be glad to attend and contribute to. Our product is simple, easy-to-use and completes tasks effectively so you can run a better meeting.

To find out more about how AI technology can improve your business, please contact us today.

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